Sec. 19.3. Procedure for submitting claims

The following steps must be taken to complete a claim.

(a) All claims must be submitted to the finance officer of the appropriate agency on a Standard Voucher (AC 92).

(b) The voucher must describe the circumstances which resulted in the claim including the names of any witnesses and the value of the damaged property. Claims for damages to personal property must be based on the reasonable value of the personal property involved at the time the damages occurred. The criteria to determine reasonable value include initial cost, age and condition of the property at the time the damage occurred. The voucher must also contain a release statement signed by the claimant which releases the State of New York from any future claims for the incident.

(c) The finance officer or other officer duly designated in accordance with agency policy must approve the claim.

(d) After the approval, claims that require the Attorney General's approval must be forwarded to the Attorney General's Office. If the Attorney General's approval is not required, proceed in accordance with subdivision (f) of this section.

(e) The Attorney General's Office will approve or disapprove the claim and return it to the agency.

(f) Approved claims with documentation attached to the voucher must be processed according to the standard procedures as described in the State Comptroller's “User Procedure Manual”, Volume III, Encumbrances and Expenditures, Section 7.1100.