Sec. 110.8. Procedures governing the inspection of records

The inspection and copying of records shall be made in the following manner:

(a) Members of the public shall request the records access officer to allow them the inspection and/or copying of reasonably described records.

(b) Members of the public shall prepare for the records access officer, as he sees necessary, a written request for the inspection of records.

(c) The records access officer shall inform the person seeking inspection of a record of the location of the record and shall cause a search for the record requested.

(d) The records access officer shall, within five business days of a request for a record, produce the record for inspection, deny access to the record, or furnish a written acknowledgment of the receipt of the request which states the approximate date when the request will be granted or denied.

(e) The records access officer shall, where applicable, delete identifying details from the record to prevent an unwarranted invasion of personal privacy as is authorized by the Freedom of Information Law.

(f) The records access officer shall allow the inspection of the record during the times and at the location prescribed by this Part for the inspection of records.

(g) The records access officer shall allow the copying of records and shall make the certifications respecting such records in the manners prescribed by this Part.

(h) The records access officer shall deny the inspection and copying of records not available for inspection by law, and shall give a written statement of his denial to the person seeking access to the records, which statement shall also set forth the right of appeal to the records appeals officer.

(i) Members of the public who request that information submitted to the department be excepted from disclosure under paragraph (d) of subdivision 2 of section 87 of the Freedom of Information Law, as provided for by subdivision 5 of section 89 of such law, shall, at the time of submission of such information, identify for the records access officer in writing with specific particularity those records of portions thereof which contain such information. Records so excepted from disclosure shall be kept in the custody of the bureau chief responsible for records of similar character and content and such chief shall be responsible for determining which personnel shall have such records made available to them for the limited purpose of inspection and study for department business. Such records shall be kept apart from other records of similar character and content in separate folders marked as being exempt from disclosure to safeguard against an unauthorized access to such records.