Sec. 185.3. Local Government Records Advisory Council

(a) Membership of the Local Government Records Advisory Council.

(1) The council shall consist of 27 members selected with consideration to achieving balanced representation and diversity.

(2) In addition to selected members, the commissioner of the New York City Department of Records, a representative of the chief administrative judge, and the New York City clerk are permanent, statutory members of the council. The New York City clerk is a non-voting member of the council.

(3) Members shall be appointed for four-year terms provided that the initial appointment to the council, commencing September 1, 1988 shall be for one, two, three or four years. Terms shall be staggered so that approximately an equal number of the council shall be appointed in any subsequent year.

(4) The commissioner shall designate the chairperson of the Local Government Records Advisory Council. The chairperson shall serve a two-year term and may be reappointed.

(5) Members of the council shall serve without compensation but shall be reimbursed for necessary travel expenses.

(b) Duties of the Local Government Records Advisory Council.

The Local Government Records Advisory Council shall meet at least three times each year and shall have the following responsibilities:

(1) reviewing and providing advice on proposed changes in state legislation, regulations and standards relating to local government records;

(2) reviewing and providing advice on local government records retention and disposition procedures and on the records retention and disposition schedules for local governments;

(3) reviewing and advising on the development and delivery of State Archives services to local governments;

(4) encouraging organizations, groups and individuals to work for improved local government records management programs; and

(5) carrying out any other responsibilities assigned in statute.

(c) Secretariat of the Local Government Records Advisory Council.

Government Records Services of the State Archives shall serve as secretariat of the Local Government Records Advisory Council, and the director of Government Records Services or a designee shall serve as its secretary.