Sec. 604.4. Student members of boards of trustees

(a) General procedures.

The following guidelines shall govern the rules and regulations to be promulgated regarding the election of the student members of boards of trustees:

(1) The representative campus student association, hereinafter referred to as the association, shall mean the campus duly recognized representative student governance organization. Where more than one representative student governance organization has been recognized at any campus, representatives of each shall advise, consult and share responsibility for the preparation and promulgation of rules and regulations governing the election of the student member, in such manner as may be mutually agreed upon.

(2) The association, or such organization as may be mutually agreed upon pursuant to this subdivision in the case of multiple student governance organizations shall conduct an annual election and certify a successful candidate to the chairman of the board of trustees. Such member-elect shall hold office from July 1st through June 30th. The election shall be conducted prior to July 1st and each elected member shall serve for one calendar year; provided, however, that any such election scheduled for the spring 2020 semester shall be postponed and shall occur between the dates of September 8 and September 20, 2020 for each campus holding such an election. Any student member serving in the spring 2020 semester at a campus that has postponed its election until the fall of 2020 shall remain in such position until the fall 2020 election. If an election held in the spring 2020 semester occurred prior to March 26, 2020, the results of such election shall remain in force and shall not be impacted by this postponement. Campus procedures shall be followed to fill the student trustee position should a vacancy occur.

(b) Guidelines.

The rules and regulations to be promulgated by the association, or in such manner as may be mutually agreed upon pursuant to paragraph (a)(1) of this section in the case of multiple student governance organizations, shall fix and define the following:

(1) the time and place of such election; provided, however, that any such election scheduled for the spring 2020 semester shall be postponed and shall occur between the dates of September 8 and September 20, 2020 for each campus holding such an election. If an election held in the spring 2020 semester occurred prior to March 26, 2020, the results of such election shall remain in force and shall not be impacted by this postponement;

(2) the eligibility of electors, except that eligibility shall not be limited to undergraduate students or full-time students only;

(3) the manner of qualifying as a candidate for election, except that in the event that a student member ceases to be a student at the institution, he shall be required to resign, provided, however, that any student members serving in the spring 2020 semester at a campus that has postponed its election until the fall of 2020 shall remain in such positions until the fall 2020 election notwithstanding failure to meet eligibility requirements;

(4) the form and content of notification to the electors of the time and place of the election and the duties of the office;

(5) the form of ballots, the location of polling places, the time such polls shall be open, the manner of casting ballots, the procedures for tallying and reporting the completed vote;

(6) the manner in which election irregularities, if any, may be expeditiously resolved; and

(7) the manner in which an elected student member may be removed and the manner in which a vacancy in the term of an elected student member shall be filled if such student member is unable or unwilling to serve for the remainder of such term.