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New York Codes Rules Regulations (Last Updated: March 27,2024) |
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TITLE 9. Executive Department |
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Appendices |
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Appendix S-15. |
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EXHIBIT C (Suggested filing system to be utilized as warranted) 1000-1999 ADMINISTRATION 1000_____General 1100 _____ Housing Company (creation, membership, appointments, powers, meetings, etc.) 1200 _____Office Management (procedures, organization charts, etc.) 1300_____Legal 1400 _____Company's Relationship with Others (tenants, public, govt.) 1500_____Forms—Creation, Preparation 1900_____Administrative Reports 2000-2999 PLANNING AND DEVELOPMENT 2000_____General 2100_____Preliminary Studies 2200_____(Reserved for future use) 2300_____Planning 2310_____Apartment Distribution 2320 _____Plans—submission, review and acceptance 2330_____Zoning 2340_____Availability of Community Services 2400 _____Land Acquisition (appraisals, purchases, ceding of land, etc.) 2500_____Development Contracts 2501_____Survey and Maps 2502_____Test Borings 2503_____Architects 2504_____Demolition 2505_____Construction—Foundation 2506_____Construction—Superstructure 2507_____Heating 2508_____Electric 2509_____Plumbing 2510_____Elevators 2511_____Concrete Testing 2512_____Streets and Yards 2513_____Landscaping 2514_____Ranges 2515_____Refrigerators 2900_____Planning and Development Reports 3000-3999 RENTS AND OCCUPANCY 3000_____General 3100_____Rents and Collections 3200_____Site and Offsite Tenancy 3300_____Tenant Selection 3400_____Initial Occupancy 3500_____Leasing 3600 _____Continued Occupancy (income review, occupancy standards, etc.) 3700_____Termination of Tenancy 3800 _____Auxiliary Services (parking, laundry, etc.) 3900_____Rent and Occupancy Reports 4000-4999 OPERATION AND MAINTENANCE 4000_____General 4100_____(Reserved for future use) 4200 _____Operating Services (janitorial, security, exterminating, etc.) 4300_____Utilities 4310_____Water 4320_____Electricity 4330_____Gas 4340_____Heating Fuel 4350_____(Reserved for future use) 4360_____Sanitation 4370_____Other 4400_____Repairs, Maintenance and Replacements 4410_____Grounds 4420_____Structures 4430_____Painting and Decorating 4440_____Plumbing, Gas and Electrical Systems 4450_____Heating and Ventilating Systems 4460_____Elevators 4470_____(Reserved for future use) 4480_____Ranges and Refrigerators 4490_____Other Equipment 4900_____Operations and Maintenance Reports 5000-5999 PERSONNEL 5000_____General 5100_____Employment 5110_____Applications 5120_____Individual Personnel Files 5200_____Resident Employees 5300_____Salary and Leaves, Rules and Regulations 5400_____Pension and Other Benefits 5900_____Personnel Reports 6000-6999 FISCAL AND BUDGET 6000_____General 6100 _____ Fiscal (development, administrative and reserve funds; debt service and financing; security deposits, etc.) 6200_____Budget 6900_____Fiscal and Budget Reports 7000-7999 MISCELLANEOUS 7000_____Insurance 7100_____Fire Prevention and Safety 7200_____Civil Defense 7300_____Community Services 7400_____Litigation 7500_____Procurement and Supplies 7900_____Miscellaneous Reports |