Sec. 7200.2. Designation of records access officer

(a) The following person has been designated as records access officer to the commission: Public Information Officer, New York State Commission of Correction, Alfred E. Smith State Office Building, 80 S. Swan Street, 12th Floor, Albany, NY 12210-8001.

(b) The records access officer shall ensure that the commission responds to requests for access to records in accordance with the provisions of this Part.

(c) The records access officer shall:

(1) maintain an up-to-date subject matter list;

(2) assist the requester in identifying requested records, if necessary;

(3) upon locating the records, take one of the following actions:

(i) make records available for inspection; or

(ii) deny access to the records in whole or in part, and explain in writing the reasons therefor;

(4) upon request for copies of records:

(i) make a copy available upon payment or offer to pay the fees required pursuant to section 7200.7 of this Part; or

(ii) permit the requester to copy those records;

(5) upon request, certify that a record is a true copy; and

(6) upon failure to locate records, certify that:

(i) the commission is not the custodian for such records; or

(ii) the records of which the commission is a custodian cannot be found after diligent search.