Sec. 9975.3. Procedure

(a) The request for an extension shall be mailed to the commission by certified mail or shall be delivered by hand. Upon request, a receipt shall be issued for a hand delivery. A request for an extension of the filing date must be postmarked, or delivered to the commission, no later than 10 calendar days before the filing date.

(b) In the event an individual, through hiring, appointment, promotion, election, or other designation, becomes a covered individual either after the filing date or less than 30 calendar days before the filing date, that individual shall file his or her annual statement with the commission within 30 days after the event making him or her a covered individual (hereinafter referred to as the “modified filing date”). That individual may request an extension of the modified filing date. That request must be postmarked, or delivered to the commission, during the 30-day period before the modified filing date.

(c) The request for an extension of the filing date or modified filing date must contain the following information:

(1) the name of the covered individual, home address and work address;

(2) the title of the position or job classification under which the individual is employed;

(3) documentation of justifiable cause or undue hardship in the form of a written statement, with copies of any necessary supporting documents the covered individual wishes the commission to consider in granting or denying the request;

(4) the specific period of time for which the covered individual wishes to be granted an extension, including a date certain upon which the covered individual intends to comply with the filing requirement, provided however that no extension under these rules and regulations shall extend for more than 45 days after the filing date for that individual. In the case of an individual who is hired, appointed, elected, or otherwise designated as a covered individual, either after the filing date or less than 30 days before that date, no extension of time under these rules and regulations shall extend for more than 45 days after the modified filing date. In addition, in the case of those individuals described in General Municipal Law, section 812(1)(a)(iii)-(v), no extension shall extend beyond the 10th day before the general or primary election in which the individual is a candidate.