Sec. 6402.6. Requests for records

(a) Requests may be made in writing. Personal requests are possible upon the applicant's demonstration of proof of his or her identity.

(b) A request shall reasonably describe the record sought. Whenever possible, the data subject should supply identifying information that assists the council in locating the record sought.

(c) Requests based upon categories of information described in a notice of a system of records or a privacy impact statement shall be deemed to reasonably describe the record sought.

(d) Within five business days of the receipt of a request, the council shall provide access to the record, deny access in writing explaining the reasons therefor, or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not exceed 30 days from the date of the acknowledgment.