Sec. 733.5. Record series/media certification

(a) As the initial recording media:

(1) Each microform record series shall contain, at the beginning, a microform introduction stating the title of the record series, the date prepared, the name of the individual responsible for validating the data contained therein. Each microform record series shall be closed with a clear and standard microform notation indicating the completion of the series and the date.

(2) If after validation, supplemental data and corrections (i.e., resulting from computer programming) are required, said microform may be produced separately or as a part of the series rerun, but shall be affixed to the original microform certificate as described in the immediately preceding paragraph.

(3) For other storage media, record series shall include, as a basic part of the program, at the beginning of that series an introduction stating the record series title, date prepared, the name of the individual responsible for validating the data contained therein and an index where appropriate. Each record series shall be closed with a clear and standard notation indicating the completion of that series and the date.

(b) Conversion from other media:

(1) Each record series shall include, as an integral part, a certificate(s) stating that the records are direct or facsimile reproductions of the original records and that they have been made in accordance with prescribed instructions. Such certificate(s) shall be executed by a person(s) having personal knowledge of the facts covered thereby.

(2) Each record series shall commence and end with a statement as to the nature and arrangement of the records reproduced, and the date. Rolls of film shall not be cut. Supplemental or retaken records, whether of misplaced or omitted documents or of portions of records found to be defective, shall be attached to the beginning of the record series and in such an event, the aforementioned certificate shall cover the supplemental or retaken records and shall state the reasons for the subsequent action.

(3) If, in accordance with the provisions of section 733.6 of this Part, the public utility or municipality elects to convert records to a different medium, the same certification provision specified in section 733.5(a)(3) of this Part must be provided in the conversion program.